Senior Travel & Business Expenses Analyst Key Responsibilities 1. Process Operations & Governance Oversee end-to-end T&E operations and expense management processes for assigned zones/entities within the BEST scope. Ensure strict adherence to L'Oréal’s global travel and expense policies, local tax regulations, and internal controls. Monitor expense report processing workflows, troubleshoot bottlenecks, and ensure timely resolution of complex employee queries. Serving as 1 st point of contact for less experienced T&E Team members. 2. Continuous Improvement & Digitalization Drive process optimization, automation, and continuous improvement initiatives within the T&E domain (leveraging tools like Concur, SAP, or internal platforms, cooperating with Delivery Excellence Team). Participate in global projects, system upgrades, and pilot implementations aimed at simplifying the user experience and increasing operational efficiency. 3. Reporting & Analytics Design, generate, and analyze regular and ad-hoc T&E reports (spending trends, policy compliance, top spenders, vendor utilization) for management review. Identify spending anomalies, potential fraud, or policy abuse, and coordinate with local finance teams for remediation. Support internal and external audits by providing necessary documentation and data reconciliations. 4. Stakeholder & Vendor Management Act as the primary point of contact for our stakeholders (Finance Directors, HR, Travelers). Conduct regular training and awareness sessions for employees and approvers on T&E policies and system navigation. Profile & Requirements Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. Experience: 3 to 5+ years of relevant professional experience in Travel & Expense management, Accounts Payable, or Corporate Finance, preferably within a shared services (SSC/BEST) or multinational environment. Technical Skills: Strong proficiency in Excel (VLOOKUP, pivot tables, data analysis). Hands-on experience with T&E management tools (e.g., SAP Concur) and ERP systems (e.g., SAP). Soft Skills: Excellent communication and stakeholder management skills. Strong analytical mindset with high attention to detail. Problem-solving attitude and ability to manage multiple priorities in a fast-paced environment. Languages: Professional fluency in English (written and spoken); additional European languages are a strong plus RODO/GDPR Information clause The controller of personal data is L’Oréal Polska Sp. z o.o with its registered office in Warsaw (00-844) at Grzybowska 62. Contact with the Data Protection Officer and additional information about the personal data processing carried out by the Company is possible via e-mail address: [email protected] . The processing of personal data is carried out for the purpose of the recruitment process in accordance with Article 6(1)(c) of the General Regulation on Personal Data of 27 April 2016, (hereinafter GDPR). Data processing to a wider extent than resulting from the provisions of labor law, for the purposes of the future recruitment processes will be carried out on the basis of the given consent in accordance with Article 6(1)(a) of the GDPR. Your personal data will not be disclosed to other entities without your prior consent. Your personal data may be made available at the request of entities authorized to do so under the law. The controller may, by means of a written contract, entrust to another entity the processing of your personal data to the extent and for the purpose necessary to perform the service. Your personal data will not be transferred to a third country/international organization. Your personal data will be kept for a period of 2 years from the end of the recruitment process – in which case these data will be processed until the consent is withdrawn. You have the right to access their data, rectify, delete, object, limit processing, and transfer. Your consent may be withdrawn at any time. Withdrawal of the consent will not affect the lawfulness of the processing of your personal data that was made on the basis of your given consent before its withdrawal. A declaration of withdrawal of the consent to the processing of your personal data should be sent to the e-mail or postal address indicated above. You have the right to lodge a complaint to the President of the Personal Data Protection Office if you feel that the processing of your personal data violates the provisions of the GDPR. The provision of personal data is voluntary but necessary for the participation in recruitment process. Failure to provide personal data will result in the inability to participate in the recruitment process. </div