Administrative & Operations Coordinator (Hse)

Ever dreamed of working where fragrances tell stories? At Eurofragance, we don’t just create fragrances — we create experiences. With passion, excellence and bold entrepreneurial spirit, we’re growing fast and want you to grow with us. Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India… and more! Here, your work truly matters — and so do you. 🎯 What's your mission? Your mission is to support the coordination of administrative and operational activities, with a focus on occupational health & safety processes, international communication, medical coordination, and day-to-day office management. You will ensure that information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment. 🛠️Here’s what you’ll be rocking every day Administrative & Office Management • Maintain regular communication with internal stakeholders to ensure smooth office operations • Organize birthday celebrations and internal events • Coordinate meal and catering arrangements • Manage office purchases and supermarket orders (e.g. Migros) • Track and share the weekly home office / remote working list every Monday • Handle DHL and courier shipments • Manage stationery and office supply purchases • Coordinate laboratory-related procurement Occupational Health & Safety (ISG) • Coordinate and organize training sessions and related schedules • Manage communication flow between the company and the OHS (ISG) service provider • Prepare, complete, and follow up on OHS-related documents and paperwork • Ensure timely handling of compliance-related processes International Coordination (HSE) • Act as a communication bridge between overseas stakeholders and the company • Participate in and coordinate regular meetings with international teams • Prepare and complete required documentation and reporting • Support cross-border operational communication Medical & Vendor Coordination • Manage communication with doctors, laboratories, and medical service providers for TR office • Obtain pricing for tests, medical analyses, and related services • Request and compare quotations from suppliers and service providers • Share offers with management and coordinate approval processes • Support the execution of related operational arrangements ✅ What you need to shine in this role • Bachelor’s degree in Business Administration, International Trade or a related field • 2 years of experience in a similar role • Previous experience in administration, office coordination, operations, or executive support • Strong organizational and multitasking skills • Proficiency in English and Turkish • Good command of MS Office ✨ What do we offer you at Eurofragance? Much more than just a job! Take a look at everything we’ve prepared for you: • Stability and growth in a solid company in full expansion. • International environment with a multicultural team and language practice. • Flexible start time. • Medical insurance for your peace of mind. • Food allowance to support your daily meals. • Transport allowance to help cover commuting costs. 🌍 Why Eurofragance? We believe in diversity and in creating a space where everyone feels welcome — regardless of gender, age, background, orientation, or ability. We’re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect. By joining us, you become part of a company that actively works to make a positive impact on the planet — and on people. Ready to join us on this sensorial adventure? 🌍 Send CV in English only