Executive Assistant At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful. Sephora SEA’s omni channel business spans over 8 countries (Australia, India, Indonesia, Malaysia, New Zealand, the Philippines, Singapore and Thailand) with 100+ stores and boasts some global flagships such as ION and Raffles City in Singapore, F88 in Kuala Lumpur and Pitt Street in Sydney. Sephora SEA is experiencing rapid growth in the region with new store openings and business channels (i.e., Click and collect and marketplace). Executive Assistant We are seeking to hire a highly organized, dynamic, and proactive Executive Assistant who thrives in a fast-paced environment. The successful candidate will serve as a trusted partner to the Vice President / Leaders within the Strategic Committee, ensuring seamless operations, facilitating effective communication, and contributing to the achievement of key strategic objectives. The role will require a combination of strong organizational skills, excellent communication skills, and a proactive approach to problem-solving. You will shine here if you enjoy… Executive SupportProactively managing the VP’s calendar, optimizing time allocation, and prioritizing critical engagementsCoordinating all aspects of travel arrangements, including itineraries, accommodations, and logistics, ensuring seamless and efficient travel experiencesPreparing and editing high-quality correspondence, communications, presentations, and reports, ensuring clarity and accuracyManaging and reconciling expense reports, ensuring timely and accurate submissions that are compliant with company policiesUtilizing accounting system for invoice processing, managing accounts-related documentation, ensuring accuracy in claims and department budget management Strategic Initiative SupportAttending meetings with the Vice President when required, capturing detailed minutes, and tracking action items to ensure accountability and progressAssisting in the development of presentations and other materials for internal and external audiences when required Event Management and CoordinationPlanning, organizing, and executing events, including conferences, meetings, and client engagementsManaging all logistics and ensuring flawless execution of eventsNegotiating contracts with vendors and managing event budgets effectivelyArranging cross-departmental workshops or offsites when required to foster collaboration on key projectsCoordinating logistics for both in-person and virtual meetings which includes setting up video conferencing equipment, arranging seating, providing refreshments if needed, and ensuring connectivity for remote participants Strategic Committee Liaison with Leadership TeamFacilitating communication and collaboration between the Vice President and the members of the Strategic CommitteePreparing and distributing meeting agendas, supporting materials, and follow-up reportsTracking action items and ensuring timely completion Confidentiality and DiscretionHandling sensitive information with the utmost discretion and maintaining strict confidentialityActing as a gatekeeper, screening communications, and managing access to the Vice President We would love to hear from you if you are/have…Proven experience as an Executive Assistant supporting C-level executivesStrong organizational and multi-tasking abilitiesExcellent written and verbal communication skillsProficiency in MS Office (Word, Excel, PowerPoint) and other relevant softwareExperience with accounting / expense management systems is a plusAbility to handle sensitive information with discretion and maintain confidentialityExceptional attention to detail and problem-solving skillsHigh level of professionalism and interpersonal skillsFlexibility to adapt to changing priorities and deadlinesExperience with copilot and other AI tools is an advantage Here, you will find:Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit Culture of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead Work that brings fulfilment, from delighting clients every day, to inspiring our industry at large, every action makes a difference It is in the Sephora DNA to champion a world of inspiration and inclusion where everyone can celebrate their beauty. You can be yourself, because you are what sets us apart. Join us and belong to something beautiful. Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.