Description POSITION OVERVIEW The Administrative Assistant II provides organized and reliable administrative support to three senior leaders: SVP & General Manager, La Mer; VP, Finance, Skincare Cluster; and VP, Strategy, Skincare Cluster. Coordinate calendars, meetings, travel, expenses, and day-to-day logistics to help the leaders and their teams operate efficiently. Manage competing priorities with strong attention to detail, sound judgment, and discretion. KEY RESPONSIBILITIES • Manage calendars for three leaders, including scheduling meetings, resolving conflicts, coordinating across time zones, and communicating changes. • Coordinate domestic and international travel, including itineraries, reservations, ground transportation, and related logistics. • Prepare and submit expense reports, reconcile receipts, and resolve questions in accordance with company policy. • Organize in-person and virtual meetings, including conference rooms, technology, attendee logistics, materials, and catering as needed. • Prepare, format, and proofread agendas, presentations, reports, correspondence, and other meeting materials. • Track routine follow-ups, deadlines, and action items. Provide timely reminders and flag scheduling or logistical issues. • Serve as a professional point of contact for the supported leaders, routing requests and information to the appropriate stakeholders. • Maintain organized digital files, distribution lists, contact information, and recurring meeting records. • Process invoices, purchase orders, office requests, and other routine administrative transactions. Maintain basic tracking as needed. • Support team meetings, leadership visits, town halls, and other departmental activities and events. • Coordinate office supplies, equipment requests, and administrative onboarding logistics for new team members as needed. • Partner with other administrative professionals to coordinate cross-functional meetings, share information, and provide coverage when appropriate. • Handle confidential business and employee information with discretion and good judgment. • Provide support on other administrative assignments and projects consistent with the role. Qualifications • • 3+ years of relevant administrative or office support experience. • Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn new systems quickly. • Strong organizational, time-management, and follow-through skills, with close attention to detail. • Clear written and verbal communication skills and a professional, service-oriented approach. • Ability to prioritize requests from multiple leaders and adjust to changing needs in a fast-paced environment. • Sound judgment and discretion when handling sensitive or confidential information. • Collaborative, dependable, and comfortable working independently within established processes.